Exhibitor FAQ


Registration

Exhibitors can download the C4 2016 Registration package here. Payment can be made by cash, cheque, credit card or Paypal as detailed below.

Cheque or Money Order:

Make out to C4 – Central Canada Comic Con & mail to 555 Sargent Avenue, Winnipeg, Manitoba, R3B 1W4. Please clearly indicate your business name on the cheque.

Credit Card & Paypal:

Payment can be made over the phone at 204-227-2592.

 

Exhibitor FAQ

What are the show dates and hours?
C4 2016 runs October 28th – 30th, Friday 2pm – 9pm, Saturday 10am – 7pm, and Sunday 11am – 6pm.

How many passes do I get as an exhibitor?
You will receive 2 weekend passes per booth OR 6 one day passes per booth. Only exhibitors or employees working the booth will be granted exhibitor passes. Exhibitor passes must be picked up at Registration, and will not be passed out to exhibitors under any other circumstances.
Extra passes can be purchased at Registration for $30 each. Extra tables will be available for $30/table.

*Please note, if you’re booking a Block, we consider it a combination of booths. (Ex. 20 x 30 Block = 6 Booths)

What am I not allowed to sell at my booth?
Merchandise that is considered bootleg, anything of an Adult Nature (we’re a family show), and raffle tickets unless you’ve obtained the proper license from Lotteries. That being said, if your business doesn’t want to sell anything you can use the booth to promote what you do like the plumbers who came dressed as Mario and Luigi!

What does my 10 x 10 Interior booth include?
One 8ft. x 30in. table, and a taped off portion of the floor for your displays. If you have only one 9 x 9 booth, you will have the space on your table, plus space underneath plus approx. 6ft. behind you which can be used to set up shelving units or other displays as necessary. This is a neighbor situation, so you will have exhibitors next to you and behind you.

What does my 10 x 10 Interior Corner booth include?
One 8ft. x 30in. table and one 4ft. table, and a taped off portion of the floor for your displays. If you have only one 9 x 9 booth, you will have the space on your table, plus space underneath plus approx. 6ft. behind you which can be used to set up shelving units or other displays as necessary. This is a neighbor situation, so you will have exhibitors next to you and behind you.

What does my 10 x 10 Wall booth include?
One 8ft. x 30in. table, and a taped off portion of the floor for your displays. It is the equivalent to 100sq. ft. of space. You can set up shelving units or other displays as necessary.

What if I need pipe and drape?
You can order pipe and drape per booth space you have ordered. Pipe and drape is $100 per booth space.

What if I need extra tables or chairs?
Chairs are available on a first come, first serve basis and MUST NOT be used for displays. If we find a display on a chair, we’re confiscating the chair so it doesn’t end up broken. Extra tables are available through Exhibitor Registration at $30/table.

Does my booth/table include power?
No. Power can be  purchased from the RBC Convention Centre in advance or on the first day of the convention only. If you require electrical service for 2016, fill out this form and submit with payment.

What time does Registration open?
8AM Thursday until 11PM and 7AM Friday until the end of time. In other words, someone is always at registration for you.

What happens during Registration?
When you arrive at the Convention Centre, it is advised you drive up the ramp to the 3rd floor to unload your vehicle / truck. Please note your loading dock time, you won’t be allowed up if it’s not your schedule time. This will get you to our registration team. They will show you where your tables are, get you your exhibitor passes and give you any pertinent information that you need.

What about set up and tear down?
Set up takes place Thursday at 8AM if you do not need anything but space, and continues until Thursday at 11PM. We begin again on Friday at 6AM! You are required to drive up the ramp located on Edmonton St. and park in one of the seven stalls in the loading dock. You will be given a time to come up the ramp. If you are early for your time you will need to wait. Once you have unloaded your items and taken them to your tables you need to move your vehicle. You can park in the parkade across the street or the underground parkade of the convention centre. If you want to use the lower loading dock on the corner of Edmonton and St. Mary you can, and use the freight elevator. We will not have anyone manning the area downstairs, but someone will be at the freight elevator.

What address do I ship my stuff to?
You can ship your pallets or boxes to:
RBC Convention Centre
375 York Ave.
Winnipeg, MB.
R3C 3J3
Canada

When can I ship my stuff to the convention centre?
The Convention Centre is under construction and does not have a lot of storage space. Our ingress on the Third Floor begins on Thursday morning at 8AM, and your shipments can begin showing up that day. Please do not wrap double pallets that need to be transported by forklift. C4 owns two pallet jacks we will use to bring your merchandise to your booth.

What if I need to use a broker?
We recommend using Mendelssohn Logistics for all your broker needs.

What about taxes, GST/PST/HST, business registration?
The general rule of thumb is that if you’re making under $10,000 you do not need to have a registered business or a PST number. If you’re selling used products such as comic books or vintage toys, these vary by item but some items are considered non taxable. If you’re coming from out of province and you’re bringing in new product, you need to be registered for both GST and PST and include these amounts in your sale prices. GST rate in Manitoba is 5%, PST rate is 8%. Please see: http://www.canadabusiness.ca/eng/page/2651/ for more information.

As well, if you have an RST number, please see about filling out the following Casual Vendor’s Return form:

Casual Vendor’s Return

Where can I park?
Parking is available at the RBC Convention Centre parkade for $16.00/day, no in and out access. You can also park in the parkade at the corner of York and Carleton, the Best Western Parkade, the Parkade across the street from the Best Western, the Parkades down Hargrave before the MTS Centre and Tavern United, the parkade at Edmonton and St. Mary Ave. or the Parkades at the Forks. Unfortunately due to construction there is a shortage of parking in Winnipeg. Any larger trucks, trailers, etc. should be parked at Wal-Mart on the corner of Ellice and Empress. You may need to take a cab back to the RBC CC. C4 will not have parking passes available this year. There are no Jets or Bombers games happening C4 weekend.

Can I choose my booth / table location?
Generally speaking no. Exhibitors who have booked blocks or more than 5 booths can choose their location. If you’ve booked less you can give us your preferred location and we’ll do our best to get you where you’d like to be located. We do have an interactive floor plan but because some exhibitors book a lot of space, it’s always in flux and we’re unable to let everyone pick their own spot.

I am a large vendor and have multiple staff members I would like to have on hand throughout the convention. However some may not be there all days. How can I make this work?
We’ve come up with a great solution for this! Instead of swapping off wristbands and going through all that hassle with registration; you can now turn in your extra wristbands for daily wristbands. So, if one helper can be there on Saturday and a different one will be there Sunday – they each just come to registration and get a wristband for the day!

Is there security?
Yes, Downtown Watch, Northwest Law, Winnipeg Police Cadets and Convention Centre Security will be onsite. Please note there is no security for your individual booth, you are responsible for your own items. Lost or stolen items are not the responsibility of C4 – Central Canada Comic Con.

Can I exchange my currency onsite?
No, we will no longer be providing this service onsite, but ICE is open at the airport on Sundays if you wish you exchange your currency there.

What about Safe Trick or Treat?
You are responsible for bringing candy and a bucket to participate in this event for kids. If you don’t have candy we will have candy available at Registration for $10/bag. There will be 100 pieces in each bag.

What if you’re sold out?
We will put you on a waiting list, and should any of the exhibitors cancel, we will inform you of the space that has opened up. We do not hold tables after September 1st.

I’m a non-profit community club. Do I need to buy an exhibitor table?
You may not need to pay for a table, depending on your status as a community club. Contact us for more information.