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Policies

 

After-Party Policy

Organizing an after party on the weekend of C4? Here are a few things you should know about how to successfully execute your plans!

C4 Brand, Logos, & Name Sake

You may not use these in any format to advertise your after party. “C4” is registered with the companies office in Manitoba and you may not associate “C4” “Central Canada Comic Con” or any form of the wording, including “comic con” in your after party title.

Titles like “Firefly After Party – Hosted by ‘Name of Group’ at ‘Name of Place’ ‘Time and date’” is perfectly fine.

You may NOT use our logos on any of your after party advertisements. This includes our leaf, C4 Girl, Web headers, and any other graphics and artwork created specifically for the branding of C4.

You may of course use your own group’s logos, as long as they are not in any way similar to the logos and branding of C4.

Onsite Promotions

C4 organizes its own After Parties, therefore on site promotion of after parties that are NOT organized by C4 is prohibited.

You may not advertise your after party at your table, put up posters at the convention centre, sell tickets, or spread news of the after party through word of mouth while at C4.

You may of course use your own social media sites, or do advertising off site. As long as you are not advertising your after party at the RBC Convention Centre on the weekend of C4 in any way, you will be fine.

Celebrity Guests

Are not allowed to do any other events outside of C4 unless express written permission is given by C4.

C4 brings out a number of celebrity guests who are contracted to appear at C4 exclusively during the weekend of C4. You may not request their appearance at your after party.

Violations

Should yourself or your group violate these policies, the board of directors of C4 – Central Canada Comic Con will take corrective action which may include but not be limited to: not allowing a group to book tables at future C4 events, asking the group to pack up their table and leave C4 at the end of the day without refund, or banning individual members of the group from appearing at future C4 events.

Bootleg Policy

We are a bootleg-free convention. All exhibitors must follow strict guidelines for the marketing of anime merchandise. There will be no bootlegs or unofficial copies permitted for sale at the convention. Any dealers found selling bootleg merchandise will be asked to remove it from the con premises
immediately.

Giveaways Policy

Raffles: You must have a social permit from Manitoba Lotteries displayed at your booth if you wish to have a raffle. Please notify C4 Directors if your group will be running a raffle.

Giveaways: You have three options for running a giveaway as listed below:
Offsite Social Media Giveaway: Where you use a QR Code or Web link and have attendees like or
tweet your social media pages. You then choose a winner from the people who have liked or
tweeted.
Business Card in the Jar: Whereby attendees put their business cards in a jar for a chance to
win a prize from your business.
Mailing List Sign Up: Where people sign up for your business’s mailing list for the chance to
win a prize.

Types of Giveaways and Raffles that are banned from C4: Any type of giveaway where the public fills out a form and puts it into a drum. Any giveaway or raffle that is not sanctioned by a registered C4 exhibitor, artist or club (this violates our solicitation policy) and any giveaway whereby all those who enter will be contacted. You may only contact the winners of the draw, not all winners who have entered unless they have signed up specifically to your mailing list or social media.

Harassment Policy

Downloadable Harassment Policy:


Photographer/Videographer Policy

All congoers may feel free to take pictures or video at the convention. However, please be respectful of other attendees while doing so. Do not obstruct walkways or attractions when taking photographs or video.

Always ask permission before taking a photograph or video of someone in costume.

Please do not photograph or videotape underage attendees without their parents’ permission.

Please wait in line to get a photograph or video with celebrities and guests. Please do not take photographs or video where not permitted, including at artist tables.

Remember to keep an eye on your camera and equipment at all times. The convention is not responsible for lost or stolen items.

Attendees should be aware that media will be in attendance at the convention, and may be photographed or filmed at any time.

Solicitation Policy

All those selling goods, services, or products at the convention must be accompanied by prior authorization from the convention head coordinator in the form of a Promoter Pass.

Weapons Policy

The Central Canada Comic Con wants everyone to have a safe convention. We also want to encourage people to have fun with their costume designs.

The following items are forbidden from being brought into the convention:

  • Any weapons that may cause a mess (silly string, filled water guns, water balloons, etc.).
  • Explosives (including firecrackers, caps, and fireworks)
  • Chemical weapons (including mace and pepper spray)
  • Metal-bladed weapons (including axes, daggers, hatchets, knives, kunai, shuriken, swords, sword canes, and switch blades), regardless of sharpness, must remain sheathed or peace bonded at all times or else they will be forbidden.
  • Live ammunition firearms are not permitted. This includes those firearms that have no loaded ammunition or the firing bolt or pin removed.
  • Functional replica firearms (including air soft guns, BB guns, cap guns, paintball guns, and pellet guns) are permitted only for display during the costume contest. Please mark your prop firearms with an orange tip if possible for security reasons.
  • Functional projectile weapons (including blow guns, crossbows, long bows, slingshots).
    Blunt weapons (including brass knuckles, clubs, and nunchaku)
  • Any other weapon prohibited by Canadian law.

Should people require entering a costume contest with any of the above, the items will be stored backstage until the time of the costume contest.

Any items purchased at the convention, once removed from their packaging, are regarded the same as any prop weapon brought into the convention and must comply with these rules.

If your costume prop takes up a significant amount of space – enough to obstruct hallways or walking areas – or is so cumbersome so as to impede your movement, we recommend you only have it for the costume contest.

Above all else: use common sense! The convention wants to avoid any and all injury that may result in what you feel is harmless fun. With the number of attendants expected for this year’s convention, horseplay could result in injured bystanders.

Failure to comply with the weapons policy may result in expulsion from the convention without refund.

 

C4 reserves the right to add, update and change policies in accordance with Canadian law, San Diego Comic Con affiliate operations mandates and Manitoba NPO mandates. We appreciate your understanding. 

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